Staff Accountant

The Staff Accountant performs various professional accounting duties including maintenance and analysis of accounting records; preparation of accounting schedules, reports and financial statements; prepares journal entries and reconciles ledger accounts; ensures compliance with generally accepted accounting principles (GAAP) and company policies and procedures. This mid-level position works independently to ensure all GL transactions are accounted for timely and accurately. As needed, the Staff Accountant may also be asked to perform other duties and/or work on special projects to meet departmental objectives.

Business

• Create budgets and monitor budget to actual reports
• Proactively monitor the variation in accounting trends
• Inform on strategic planning from an accounting perspective

Accounts Receivable

• Enter and post daily payments and ensure the AR reconciles between all software programs, maintain AR payment report
• Prepare & mail/email invoices and post as needed to QuickBooks, reconcile weekly
• Provide daily support for Sales Account Managers; research and resolve customer A/R issues
• Contact customer’s AP department to follow up on any invoicing/statement requests
• Assist with invoicing on delivery of goods sold as well as 10 days prior to past due
• Prepare past due list to identify delinquent customers, place billing and collection calls
• Communicate with headquarters staff to provide AR support

Accounts Payable

• Process a high volume of bills per week, with high attention to detail and research invoice discrepancy
• Verify bill coding, ensure supporting documentation is received & attached (BOL/packing list signed for receipt and quantities confirmed), hand to purchasing manager for approval to pay
• Assist in preparing daily cash flow report, upload daily bank and credit card files
• Prepare weekly funds request for bill pay, provide approved bills with supporting documents for Senior accountant to review; cut checks, get signature, and mail
• Record all credit card transactions, review expense reports for accuracy and completeness, including receipts
• Communicate and assist vendors/staff with related payment questions
• Perform weekly bank and credit card reconciliations, and research any discrepancies
• Ensure all monthly invoices entered prior to month close
• After close, prepare month-end aging reports and supporting documentation of the month’s activity
• Manage state B&O and Use Tax filings
• Review vendor list for data required for Form 1099s and file the Form 1099s annually
• Reconciles all balance sheet accounts on a monthly basis, review P&L for accuracy

Position Requirements

• Strong organizational skills, attention to detail, and analytical skills
• Must have good internal and external customer service skills with a high level of initiative to problem-solve
• Takes the initiative, is reliable, and works well in a team-oriented environment
• A solid accounting theory background and ability to apply GAAP
• Must know how to set priorities and meet deadlines
• Cross-train in Accounts Receivable, Accounts Payable, and payroll
• Communicate and maintain positive relationships with customers and employees. Answer all internal and external inquiries/requests related to AR or AP matters within 1-2 business days

REQUIREMENTS AND QUALIFICATIONS

• Degree in Accounting or Business Administration preferred
• 2-3 years of work experience required in GL accounting, Accounts Receivable and Payable
• QuickBooks online and desktop experience required
• Proficient in Excel (intermediate) and other Microsoft applications
• Has an aptitude for working in and reconciling between different software applications