Full Time
Posted 8 months ago

Staff Accountant

The Staff Accountant performs various professional accounting duties including maintenance and analysis of accounting records; preparation of accounting schedules, reports and financial statements; prepares journal entries and reconciles ledger accounts; ensures compliance with generally accepted accounting principles (GAAP) and company policies and procedures. This mid-level position works independently to ensure all GL transactions are accounted for timely and accurately. As needed, the Staff Accountant may also be asked to perform other duties and/or work on special projects to meet departmental objectives.


  • Create budgets and monitor budget to actual reports
  • Proactively monitor the variation in accounting trends
  • Inform on strategic planning from an accounting perspective

Accounts Receivable

  • Enter and post daily payments and ensure the AR reconciles between all software programs, maintain AR payment report
  • Prepare & mail/email invoices and post as needed to QuickBooks, reconcile weekly
  • Provide daily support for Sales Account Managers; research and resolve customer A/R issues
  • Contact customer’s AP department to follow up on any invoicing/statement requests
  • Assist with invoicing on delivery of goods sold as well as 10 days prior to past due
  • Prepare past due list to identify delinquent customers, place billing and collection calls
  • Communicate with headquarters staff to provide AR support

Accounts Payable

  • Process a high volume of bills per week, with high attention to detail and research invoice discrepancy
  • Verify bill coding, ensure supporting documentation is received & attached (BOL/packing list signed for receipt and quantities confirmed), hand to purchasing manager for approval to pay
  • Assist in preparing daily cash flow report, upload daily bank and credit card files
  • Prepare weekly funds request for bill pay, provide approved bills with supporting documents for Senior accountant to review; cut checks, get signature, and mail
  • Record all credit card transactions, review expense reports for accuracy and completeness, including receipts
  • Communicate and assist vendors/staff with related payment questions
  • Perform weekly bank and credit card reconciliations, and research any discrepancies
  • Ensure all monthly invoices entered prior to month close
  • After close, prepare month-end aging reports and supporting documentation of the month’s activity
  • Manage state B&O and Use Tax filings
  • Review vendor list for data required for Form 1099s and file the Form 1099s annually
  • Reconciles all balance sheet accounts on a monthly basis, review P&L for accuracy

Position Requirements

  • Strong organizational skills, attention to detail, and analytical skills
  • Must have good internal and external customer service skills with a high level of initiative to problem-solve
  • Takes the initiative, is reliable, and works well in a team-oriented environment
  • A solid accounting theory background and ability to apply GAAP
  • Must know how to set priorities and meet deadlines
  • Cross-train in Accounts Receivable, Accounts Payable, and payroll
  • Communicate and maintain positive relationships with customers and employees. Answer all internal and external inquiries/requests related to AR or AP matters within 1-2 business days


  • Degree in Accounting or Business Administration preferred
  • 2-3 years of work experience required in GL accounting, Accounts Receivable and Payable
  • QuickBooks online and desktop experience required
  • Proficient in Excel (intermediate) and other Microsoft applications
  • Has an aptitude for working in and reconciling between different software applications
  • Competitive salary
  • Bonus incentives
  • Paid vacation and flextime

Job Features

Job Category

Business Development

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